Track Messenger


The Future of Racing Communication and Coordination

Embrace the future of race track communication and coordination and advance your facilities announcement system with Portatree Track Messenger! Portatree Track Messenger allows race track operators to quickly and efficiently send email and text message notifications to racers, spectators, and track personnel. It improves over current communication systems by ensuring that notifications are promptly delivered to the target audience. Track Messenger is easy to setup and use! With one click, track managers can send status updates, scheduling changes, or general information to all racers or a specific race group.

Track Messenger is extremely configurable allowing the track operator to quickly setup the software to meet the needs of the race facility. Up to 99 categories can be entered into Track Messenger. The categories can be enabled or disabled on demand, allowing the track operator to limit the active categories to those actually running in the event. Users can be entered into up to 4 categories or elect to receive information from all active categories.

Notifications sent through Track Messenger are limited to 100 characters due to US/Canada text message restrictions. The system can send up to 10,000 notifications per day per account (five operator accounts are supported). Messages can be sent to a single enabled category, all enabled categories, or to a single user (private messaging). Track Messenger provides delivery statistics after each message is sent. Remote sign up and remote send are also supported!

Remote sign up allows racers, spectators, etc to add or remove themselves from the Track Messenger user database by simply texting or emailing the track’s active account (automates the user entry/removal process). Remote send allows administrators to send a message to a single race category or all categories even if he or she is away from the Track Messenger computer. Remote sign up and remote send increase the efficiency, effectiveness, and versatility of the Track Messenger software.

For additional questions regarding Portatree Track Messenger, give us a call at 1-800-541-7613 or send us an email at [email protected]. Don’t wait to improve communication at your racing facility! Try out Portatree Track Messenger today!




  • User Entry
    • Add/Remove users to all categories or up to 4 categories
    • Enable users for a single race or for a set period of time
    • Setup users to only receive notifications until they lose
    • View/modify user information via a user entry grid (grid can be filtered, making it easier to view)
  • User Import/Export
    • Import or export user data to a text or Excel file
    • Option to import all users to the active email account
    • Option to overwrite existing users if a conflict is found during import
  • Remote Sign Up
    • Users can add or remove themselves from the Track Messenger distribution list by texting or emailing the program’s active email account
    • Users can also request help by texting/emailing the active account
  • Remote Send
    • Users designated as administrators can send messages to one category or all categories via text or email from their phone
  • Send Messages
    • Saves up to 3 messages (100 characters each)
    • View message recipients before send
    • Choose message, category, and message type to send (can select all categories and all info types to send to all active users)
    • Send a private message to a single user
    • View a message log showing all messages sent from the software since it was started
  • Email Account Setup
    • Notifications/messages are sent via an email account
    • Enter up to 5 email accounts
    • Assign active categories to each email account
    • Assign users/message recipients to each email account
    • Automatically check for remote sign ups and sends (can manually check from the Send Message Screen)
    • Note: Some Email Accounts have send limits (limits to the number of messages that can be sent each day), Portatree Track Messenger does not have send limits but would be affected by a send limit on the active Email Account
  • Manage Users
    • Move users between email accounts (delete from one and add to another)
    • Copy users to a new account (create a duplicate copy of the user in a new account)
  • Race Category Setup
    • Enter up to 99 race categories
    • Categories can be enabled or disabled (only activate the categories running at the event)
    • Active categories are saved to each email account
      • Ex. A “Track Operation” email account could only have safety/emt/staging control categories enabled
      • A “Points Day” email account could only have the categories racing for points enabled


  • Track Messenger Software CD
  • Track Messenger Instructions
  • Soft Lock USB Encryption Key


  • Computer running Windows XP or highter (Mac OS not supported at this time)
  • Internet Connection
  • Valid Email Account to send messages from (up to 5 can be used), Recommend that the email account is only used for the Track Messenger software
  • Soft Lock USB Encryption Key


Instruction Manual For Track Messenger

Track Messenger

Additional information

Weight 1 lbs
Dimensions 9 × 5 × 2 in